Just to let Friends know that there will be additional Rep Meetings this year. The next one is June 20th at 1:30pm eastern.
We must announce, with regret, the cancellation of our yearly gathering scheduled for Winnipeg this August. Yearly Meeting is normally where much of our business is attended to – and an opportunity for all sorts of fun socializing and spiritual enrichment.
For details about this difficult decision, please see the message below from the Clerks of Yearly Meeting. As we plan next steps together, please stay safe and supportive of one another.
For updates on how sessions will be held over Zoom in place of this years In-Session Meeting, see the following webpage: https://quaker.ca/yearlymeetinginsession/
Letter From the Clerk
On Friday, March 13th, the Canadian Yearly Meeting Committee of Clerks met electronically, as we do monthly, and after much discussion and careful discernment, and with regret, decided to cancel the sessions of Yearly Meeting in Session scheduled for this coming August.
We are well-aware that this decision will be a great disappointment for many Friends who cherish our annual gathering, but we hope that it will also seem prudent and wise. Many of our members are in the higher-risk categories (over 60 and/or with underlying conditions such as hypertension), and many make their travel plans well in advance of the CYM dates. An early decision is desirable for these Friends.
To be clear, it is not simply a matter of the existing pandemic crisis of the Covid-19 virus, although that, of course, is the prime motivator here. Some Friends may be reacting to this news with a sense that the decision was made too early, but the fact is that our YM sessions require a great deal of preparatory work, much of which is done by volunteers. To ask this of our short-handed Program Committee and then to cancel after much work has been done seemed to us unfair.
We believed it would be preferable to cancel the sessions now for the sake of the many people who work hard to make CYM the wonderful gathering that it is; then work can proceed toward a joyous gathering in 2021. As you probably know, there is already much discernment underway about changes to be made to CYM to ensure sustainability. This decision allows these discussions to be more relaxed and thorough before our next gathering.
This unexpected cancellation of sessions will necessitate some new plans: for instance, an earlier and/or extra Representative Meeting; consideration of the terms of committee members and other Friends serving YM; and designations of individuals or groups to carry forward the business of Yearly Meeting until next year. You can be sure that the Committee of Clerks will be working on these plans and will keep Friends in CYM informed as they develop.
In the Light,
Beverly Shepard and Marilyn Manzer, CYM Clerks
Report to Peterborough Monthly Meeting on the Canadian Young Friends Yearly Meeting (CYFYM) Post-Boxing Day Gathering
Young Adult Friends (age 18-35ish) gathered at Friends house in Toronto from December 27 to 29. The weekend consisted of two sharing sessions, one around a reading of the article “A Gospel of Quaker Sexuality” by Kody Gabriel Hersh and the other around the ministry of Job Scott (#52 in the Blue Book); an urban hike or writing session; a community night; group singing late into the night; and strengthening connections among YAF from Toronto, Ottawa, Winnipeg, Kitchener and Area, Montreal, Peterborough, and Vancouver Monthly Meetings such that, if Steve may say so himself, Toronto Meeting for Worship on December 29 was moved with our love.
The discussion around Kody’s article was the first programmed one in what we hope to be a series where Friends share their experiences around not just the acceptance of queer Friends but also: complexities around romantic or sexual relationships among two or more people within a spiritual community, how communities respond (or not) if those relationships are toxic or abusive, the interplay between spirituality and body acceptance (of our own and our Friends’ bodies and boundaries), and the questions people face when family planning in a time of climate crisis. Steve highly recommends Friends read or listen to Kody’s reading of the article, while it may sound heavy he believes that it is, in fact, Good News for Friends seeking physical, emotional, spiritual, sexual wholeness. Our community benefited from discussions of “What is or isn’t Divine?” that grew from the (not-so-)small seed of Job Scott’s ministry, which casually slayed the nostalgic idea that people “way back when” were somehow more spiritual, more enlightened than those in his time and promptly moved on to things that were much more interesting. Canadian Young Friends look forward to sharing and exploring the struggles and
joys in our faith journeys with each other for a long time to come. Community night was a blast, with visitors from throughout Toronto and even first-timers!
From the outset, the organizing committee of Harmony Morris (Lethbridge WG) Caileigh Morrison (Winnipeg MM), and Clerk Evelyne Russell (Toronto MM), and Steve (Peterborough MM) prioritized a relaxed gathering for themselves and for Friends attending. Ordering in food from the variety of
omnivore and vegan options in Toronto proved invaluable for this, and despite ordering delivery for over 20 Friends for one lunch and two dinners, we spent less than our proposed budget. The generosity of Toronto MM and the helpfulness of Friends House staff also were key in a low-stress gathering where we could focus on building community. Friends attending gathering made our job easy by taking on chores, contributing to the cooperative framing of our community standards, making clear boundaries and requests, and not getting on our case when things ran late. And of course, the gathering would not have been possible without support from CYM staff who were available to help us even given the inconvenient season to be working and how close it was to the end of our fiscal year. Friends younger than 18 were invited to come for the discussion, hike and community night on December 28th , and one joyously was able to join us, perhaps more would have joined if not for the gathering occurring during the holiday break for students and our request that minors be accompanied by a guardian*.
For most of the GOC, it was the first gathering we had planned. But thanks to advice from elders of all ages, and a bright, active body of Young Friends that were eager to meet each other, it happened. And it will not be the last from this committee. Hope to see you at the next one!
*This was another policy set to reduce impact on the organizers, as YF must be accompanied by at least two adults at all times for Friends’ safety and that of the Society. CYFYM strongly supports this policy, as the safety of the most vulnerable of our community is paramount, and so coordination amongst the
Friends who are responsible for the Safe Nurture of our younger members would have been required throughout the gathering, making these Friends less available for activities. This (to Steve’s understanding as he was not on the GOC) was the case at the CYFYM pre-gathering at CYM in session 2019. Based on Steve’s experience, the idea that CYFYM, which at the time of this report is predominantly comprised of childless adults, should be solely (outside of CYM in session and events at Camp Nee Kau Nis) responsible for providing programming for Young Friends who legally are minors is a subject perhaps in need of discernment by CYFYM. Young Friends are a dearly valued part of our community, and this is not to suggest that they are not welcome, but rather that planning activities for Young Friends throughout the year could in practice be laid down without involvement from the legal guardians of our Young Friends.
– Steve Ginley, CYFYM Representative and member of the CYFYM Gathering Organizing Committee (GOC)
Representative Meeting is a weekend event which carries on the business of Yearly Meeting in Session. The next Session will take place at Friends House in Toronto, February 21st-22nd 2020.
CYFYM Representatives will be attending, and individual Friends are welcome to attend as led. Let us know if you are interested and we can help you register.
CYFYM Representatives met at Friend’s House in Toronto, 9th Month, 27th- 29th. We also met to consult with the CYM Education and Outreach Committee, which met the same weekend. Steve and Zaley observed the Climate March in Toronto, and paid a visit to Yonge Street Monthly Meeting to worship and fellowship with Friends there.
Your Reps will next be attending the Online Representatives Meeting of CYM, 11th Month, 30th.
Canadian Young Friends Yearly Meeting of the Religious Society of Friends 2019 Report
Thank you for blessing us to share with you.
We, as Canadian Young Friends Yearly Meeting of the Religious Society of Friends, continue to find joy, hope, and community in the new life of our Yearly Meeting. Our new structure continues to serve our community well. Thank you for your support in this journey.
For the upcoming year, we have asked Zaley Warkentin and Wesley Weima to continue as CYFYM Representatives with the addition of Stephen Ginley (Peterborough MM). We thank Alex Wickenheiser for his service as a Representative over the past year.
We ask our Regional Contacts to continue in their roles from the previous year. They are Daniel Von Schulmann, Rebecca Wolfe-Gage, Rose Coutts, and David Summerhays, with the addition of Alex Wickenheiser (subject to consent).
Our Pre-Gathering this year brought both joys and challenges. It was felt to be both invaluable and transformative. We wish to hold another pre-gathering in 2020, and have identified the following Friends to serve in that capacity. Evelyne Russell (Toronto MM), Stephen Ginley (Peterborough MM), Caileigh Morrison (Winnipeg MM), Harmony Morris (Lethbridge WG; subject to consent) and Caroline Martindale (Hamilton MM; subject to consent) to liaise with Program Committee in her role on said committee. Stephen Ginley will liaise with fellow CYFYM Representatives.
Canadian Young Friends Yearly Meeting chose to name the following Young Friends to CYM committees.
We name Caroline Martindale to serve as a CYFYM representative to CYM Program Committee for a term of two years.
We name Rebecca Ivanoff (Yonge Street MM) to serve on the Organisation and Procedure Subcommittee. Although Rebecca recently aged out, she is a (slightly) Older Adult Friend under the care of CYFYM, to whom we have given freedom of the meeting and feel led to have her represent us in this important work.
Cameron Fraser in his role as CYM Secretary, has been invaluable in supporting the CYFYM Representatives and the Gathering Committee. Many Friends expressed thanks for his mentorship and advocacy on behalf of Young Friends and Young Adult Friends. We feel that the support of a staff person such as the CYM Secretary is crucial to CYFYM being able to hold retreats and to function in general.
CYFYM acknowledges CYM is undergoing a process of transition. Change is hard, but there is joy in transformation and in resurrection. As Young Friends we want and need CYM to be here, because we need it to survive out there. We recognize and deeply appreciate that CYM does its best to meet our needs as we bring them forward. How do we meet the needs of CYM in its process of transformation? Changing is hard. We need to be brave. We need to be brave together.
A call to monthly meetings: we want to be at home in you. Education and mentorship should start in monthly meetings. If we want to uphold everyone and lift up spiritual and non-spiritual gifts, Friends need training. There is much intergenerational learning to be had.
After much discernment we bring forward the following requests to Yearly Meeting.
- We ask Program Committee to prioritize CYM In Session workshops on clerking, recording clerking, vocal ministry, nonviolent communication, self-empowerment and digital literacy, on a reasonable timeline.
- We ask Delegates to take this call for Quaker education back to their monthly meetings for discernment. What area of Friends Faith and Practice does your Meeting need to foster?
- We ask Delegates to ask their monthly meetings to consider mentored positions so Friends of all ages can develop and practice skills in these areas.
- We ask the CYM Clerk to distribute this minute to monthly meetings on our behalf. The relevant minutes will be forwarded.
We bring these requests as starting points. We feel there are many more opportunities to be explored in the future, and we encourage Canadian Yearly Meeting to seek way forward in this direction. The kind of change Canadian Yearly Meeting needs requires both laying down and lifting up. This will be difficult and at times even painful, but we believe The Spirit will strengthen us. We believe we can be brave together.
Canadian Young Friends Yearly Meeting names you to the Committee of Hope. We don’t feel like we’re dying out. Be brave with us.
 CYFYM laid down the practice of asking for reserved slots on CYM committees. As we are led and able, we may send Young Friends serve on CYM committees, and we ask for understanding of the sporadic nature of these namings.
Canadian Young Friends Yearly Meeting in Session 2019
Eighth Month, Sixth Day (August 6), 2019
In attendance: Asher Segel-Brown, Sarah and Saloma Owocki, Zaley Warkentin, Wesley Weima, Kailey Trevithick, Caroline Martindale, Lilia Fick, Stephen Ginley, Caileigh Morrison, Maggie Knight, Evelyne Russell, Greg Allan, Harmony Morris, Ian Cotterill, Christopher Paradis, Jackie Bonner, Tim Kitz.
We approved Evelyne Russell to serve as Clerk for this session.
08.06.2 Freedom of the Meeting
We granted freedom of the Meeting to Rebecca Ivanoff and David Summerhays.
08.06.3 Recording Clerk
We approved Maggie Knight to serve as Recording Clerk for this session.
08.06.4 Consideration of the Agenda
We considered and amended the agenda.
08.06.5 Naming to Program Committee
All regular CYM Program Committee positions are currently filled, but CYFYM is able to name a Friend to serve in an additional spot. We approve Caroline Martindale to serve as a CYFYM representative to CYM Program Committee for a term of two years.
08.06.6 Card and greetings to Alex Roberts (VIMM)
Gathered CYFYM Friends will send a card with love and greetings to Alex Roberts, a Young Adult Friend from Vancouver Island Monthly Meeting who planned to attend CYM in Session this year but had a serious scooter accident in which she broke both her femurs. We will hold her in the Light.
08.06.7 General check-in
Friends shared joys and sorrows of their presence at CYM 2019 so far. Many Friends are having fun, enjoying community, and appreciating the programming; one Friend expressed that she found the Young Friends/Young Adult Friends gathering transformational. Some Friends have had more difficult and painful experiences and are wondering about their future with this Yearly Meeting community. Several Friends are carrying heavy CYFYM and/or CYM service responsibilities, which can be both joyous and draining. Friends spoke of the challenges and joys of inter-generational interactions, and desires for older Friends to rely less on the younger Friends for all things technological assistance. Some Friends are not over-committed and are finding joy in food coop service and in being asked to do favours for gathered Friends. Some Friends expressed growing and continued interest in attending YF/YAF gatherings and CYM in Session. Friends reflected on the challenges of Quaker process and terminology, which can be inaccessible to Friends who are new to Quakers and/or new to Canadian Yearly Meeting in Session. Friends reflected on themes of resilience. Friends expressed gratitude for all those who have helped organize the YF/YAF Gathering and CYM in Session, and for the intimate, honest space of Canadian Young Friends Yearly Meeting.
The check-in ended with spontaneous group hugs.
08.06.8 Freedom of the Meeting, Act 2
We extended freedom of the meeting to Tim Kitz. There was expectant chewing.
08.06.9 CYFYM Representatives report
CYFYM Representatives Wesley Weima and Zaley Warkentin reported, providing information about the reps’ activities over the past year. Alex Wickenheiser, the third CYFYM Representative, was unable to attend CYM in Session this year. The Representatives’ report is attached.
The CYFYM Representatives expressed their strong support for the continuation of the CYM Secretary position. Cameron Fraser has been invaluable in supporting the representatives and the gathering committee. Many Friends gave thanks for his mentorship and advocacy on behalf of Young Friends and Young Adult Friends. Friends feel that the support of a staff person such as the CYM Secretary is crucial to CYFYM being able to hold retreats and function in its current structure.
The Representatives received a request from Continuing Meeting of Ministry & Counsel to name a Young Friend / Young Adult Friend to CMM&C, and discerned that they did not have capacity to do so. The Representatives will communicate to CMM&C that they hope that CMM&C will seek younger Friends to serve through the existing Monthly Meeting nomination process.
The Representatives reported on their use of the CYFYM budgeted funds; significant funds remain for travel and other CYFYM expenses this year. Friends thanked them for their financial stewardship and care. Friends spoke of the importance of individual discernment regarding our financial needs and capacity when discerning both whether to seek financial assistance (for example, to attend gatherings) and how we may feel led and able to contribute financially to CYM; Friends reflected on how their needs and capacity has ebbed and flowed over time.
Friends thanked the representatives for their service.
08.06.10 Nomination of 2019-2020 CYFYM Representatives
After considerable discernment, the following Friends were named to be CYFYM Representatives for 2019-2020: Zaley Warkentin (Winnipeg MM), Wesley Weima (Thousand Islands MM), and Stephen Ginley (Peterborough MM).
08.06.11 Closing Worship
We closed with silent worship.
Canadian Young Friends Yearly Meeting 2019 Session
Eighth Month, Eighth Day (August 8), 2019
In attendance: Asher Segel-Brown, Zaley Warkentin, Wesley Weima, Kailey Trevithick, Caroline Martindale, Lilia Fick, Stephen Ginley, Caileigh Morrison, Maggie Knight, Evelyne Russell, Jackie Bonner, Tim Kitz, David Cheatley.
08/08/1 Recording Clerk
We approved Caileigh Morrison to serve as Recording Clerk for this session.
08/08/2 Freedom of the Meeting
We granted freedom of the Meeting to David Cheatley.
08/08/3 Gathering Report
Jackie, Zaley, Evelyne and Harmony were identified as the gathering committee. The committee made an oral report. Friends shared that it was a great weekend. There was spirit, joy, fun, and bonding. Young Friends in particular had a lot of fun and continued play during CYM in Session. The organizers showcased their gifts in the activities they planned. The Swarthmore Lecture screening and discussion after were a highlight for many Friends. The Gathering built the foundations for a strong community of young people. Organization was a lot of work. Process and deadlines were unclear, which made work more complicated. Cameron Fraser was very helpful as the committee went through the process. Despite the issues, the gathering was very positive. The theme of the gathering was “transformation.” This year’s committee has created a lot of infrastructure that can be passed on to next year’s committee, which will make the process run more smoothly.
08/08/4 Safe Nurture Issue
Dealing with situations involving minors is very challenging and supervision needs to be improved. Safe Nurture Training was completed the first day of the gathering, and risk assessment did not occur. There were communication issues between CYM and CYFYM regarding Safe Nurture Training. There are also provincial laws regarding minor supervision that were not researched in advance. This issue must be raised seriously with CYM, as minors, facilitators and the gathering as a whole are put at risk when procedure is not followed. The organizing committee will write a letter to raise this issue with CYM. A draft will be completed and sent out for input from CYFYM by the end of August. The letter will be finalized and submitted to CYM by the end of September.
08/08/5 2020 Gathering
Evelyne Russell (Toronto MM), Stephen Ginley (Peterborough MM), Caileigh Morrison (Winnipeg MM), Harmony Morris (Lethbridge WG; subject to consent) and Caroline Martindale (Hamilton MM; subject to consent) were named to YF Gathering Committee for 2020. Caroline Martindale will liaise with Program Committee in her role on said committee. Stephen Ginley will liaise with fellow CYFYM reps.
08/08/6 Freedom of the Meeting Act 2
We granted freedom of the Meeting to Catherine Novak.
08/08/7 Organization and Procedure Rewrite Nomination
CYM has approved an Organization & Procedure rewrite subcommittee of Discipline Review Committee and CYFYM can choose to name a representative to this subcommittee. We name Rebecca Ivanoff (Yonge Street MM) to serve on this subcommittee. Rebecca is a (slightly) Older Adult Friend under the care of CYFYM, to whom we have given freedom of the meeting during our business meetings this week. Rebecca is encouraged to consult with CYFYM as she feels led.
08/08/8 Planning for a discussion regarding the future of Canadian Yearly Meeting, and YF/YAFs in relation to CYM
CYFYM would like to acknowledge that CYM is undergoing a process of transition. Change is hard, but there is joy in transformation and resurrection. As Young Friends, we want and need CYM to be here because we need it to survive out there. If we bring our needs to CYM, they are met. How do we meet the needs of CYM in its transformation? We promise to be brave and share our bravery with CYM as it responds to its challenges.
If we want to uphold everyone and have them share their gifts, Friends need training. Young Friends do a lot of technological labour, and would appreciate being held in this endeavour and to be met by Older Friends. Older Friends have much knowledge to share with Younger Friends.
A call to monthly meetings: we want to be at home in you. Education and mentorship should start in monthly meetings.
CYFYM is the Committee for Hope. We don’t feel like we’re dying out.
CYFYM asks for the following:
- Program Committee to prioritize, on a reasonable timeline, CYM In Session workshops on clerking, recording clerking, vocal ministry, nonviolent communication, self-empowerment and digital literacy.
- Delegates to take this call for Quaker education back to their monthly meetings for discernment.
- Delegates to ask their monthly meetings to consider mentored positions so Friends of all ages can develop and practice skills in these areas.
- CYM Clerk to distribute this minute to monthly meetings on our behalf.
08/08/9 Regional Contacts
Regional contacts will continue in their roles, subject to consent. Zaley will confirm.
08/08/10 Closing Worship
We closed with silent worship.
CYFYM Minutes 2006
6.1 After a brief silence, our clerks, Peter Early and Reykia Fick, opened the meeting with a description of what our business meeting was, both in practice and to them personally.
6.2 Moving on, we reviewed and approved the agenda for the night.
6.3 The acting recording clerk, Alan Tatro, was approved, and Marika Haspeck was named as an alternate recording clerk pending computer issues. We were then asked if anyone had a particular calling to join the nominating committee, as only 1 of the 3 members are in attendance at CYM. The names Chris Barfitt and Alan Tatro were put forward and approved by the meeting.
6.4 We then went over the positions that will need to be filled for next year, an reviewed the basics of each role.
6.5 The wider meeting had expressed an interest in having a Young Friend on Agenda Committee for the rest of the week. It was asked if any YF’s had a calling to be there, and after discussion about the position, and a moment of silence, Peter Stevenson was led to fill the role. Peter also suggested that the position not be added to the list of positions to be filled by nominating committee, as they are already burdened with many roles to fill, and few people to fill them.
6.6 The next item on the agenda was to fill the positions for Epistle Committee, and whether the Young Adult Friends and Young Friends should have a single epistle, or if their varying experiences warranted two separate documents. We decided that the epistle should be unified, and three people were led to help write it: Reykia Fick, Jessica Klaassen-Wright, and Steven Dewar-Turcotte. It was also decided that the epistle would be approved on a special meeting of CYFYM on Friday evening, rather than have it completed before the event is over for our meeting on Thursday.
6.7 The meeting was then asked if the Young Friends were interested in giving the Sunderland P. Gardener Lecture in 2008, as the wider CYM had expressed interest in our involvement. Some Friends expressed that perhaps this may be something for us to consider in the future, rather than exploring it as an option for 2008, as the option will remain open to us. Maggie Knight suggested a partially audio/visual presentation of Young Friends and Young Adult Friends speaking on the experience of being a Quaker. We decided to reconvene on Thursday after discerning if there is a leading from the Canadian Young Friends outside of the body of the current business meeting. An ad-hoc committee was formed for this task, which consisted of Peter Early, Maggie Knight, Marika Haspeck, and Alan Tatro. Friends also expressed that the decision has not been made whether we are doing the SPG lecture in 2008, but rather an exploration of whether it is feasible, and whether there is a leading among Young Friends to do so.
6.8 On the subject of harassment guidelines, the meeting was asked to look at guidelines from a previous meetings compilation on Sexual Harassment. Friends voiced concerns that these guidelines, although concise these guidelines may not cover all the “isms” that are matters for concern. It was decided that this is in any case a working document and that we would incorporate this as an attachment to our minutes and Rachel has volunteered to look into an appropriate time for those interested to meet and discuss the current guidelines.
6.9 Reykia Fick briefly explained the items of creating a format for YF’s to report from committees to which they have been appointed and that Sporadical being published at least once a year be a goal of our YF Sporadical Committee. These items have been moved to our next business meeting agenda.
6.10 We had a brief worship and a laundry basket procession followed by another brief closing worship.
Announcements: Youth Ministries Programs – www.quakeryouth.org
FGC developed to support YF’s with leadings etc. Get thee to the party!
August 17th 2006
6.17.1 Meeting opened with a few minutes of centering silent worship.
6.17.2 Minutes from our first sitting of the CYFYM meeting for business were read by Peter Earley and were approved by the meeting with revisions which will be made before the end of CYM session.
6.17.3 Nominating Committee announced the names of those nominated to fill the positions available this year. While Nominating Committee presented the names they had agreed upon, it was proposed to Meeting that the appointment of a supporting clerk would benefit the incoming nomination for Clerk and allow the other named to serve. It was recommended that rather than creating a new position, that we could affirm the position of Recording Clerk and assure that the Recording Clerk is more involved in the clerking responsibilities outside of CYFYM business meeting sessions.
6.17.4 There was a long discussion over many aspects of the list of names brought forward and also of several procedures that we have within our meeting. It was brought before the meeting that there were concerns over a lack of clearness for CYFYM Nominating Committee process. In particular, concerns were put forward about the possibility of Nominating Committee members being nominated for upcoming positions and of a presiding CYFYM Clerk serving on Nominating Committee.
6.17.5 We were reminded that Quaker practice has been developed with spirituality and within a worshipful setting. In order to provide Nominating Committee as well as all members serving the upcoming CYFYM 2007 with procedural guidelines to help them best carry out their business we re-affirm minute 05.23 of last year’s minutes that each member serving next year prepare a binder of information and that this binder include position guidelines, procedure information and information about previous difficulties and how they were resolved. To allow for growth within our Young Friends community we would like to have these binders available for all Young Friends to review and learn from during all CYFYM sessions.
6.17.6 Peter Stevenson has volunteered to serve as support for those members who will be preparing the binders. The meeting approved the Peter Stevenson be a part of this process and re-affirmed that these binders be put together for CYFYM meetings in future and as an ongoing process.
6.17.7 Meeting approved the appointment of Peter Stevenson as an additional member of nominating committee and Peter Earley felt led to withdraw his name from both this and next year’s Nominating Committee lists. Friend Earley felt that this would help affirm minute 6.17.4, and aid in healing the uncomfortable feelings the meeting expressed in regard to a possible conflict of interest.
6.17.8 Nominations will be approved in our follow-up meeting tomorrow and nominating committee will continue to discern over the names to be nominated for next year.
6.17.9 The Treasury Report was presented by Marika Haspeck. The Young Friends Fund as of August 15, 2006 was $4010.57. There are still travel costs to be claimed by WGYF participants in attendance this year and a new total will be available for tomorrow’s meeting.
6.17.10 Meeting closed with a few moments of worship.
Friday August 18, 2006
In attendance: Reykia Fick, Peter Earley (Co-Clerks), Marika Haspeck (Interim Recording Clerk), Christopher Barfitt, Kelly Ackerman, Peter Stevenson, Alan Tatro, Galen Fick, Jonathan Trofymow, Rachael Singleton-Polster, Jessica Klaassen-Wright, Steven Dewar-Turcotte, Elen Cheatly, Maggie Knight, Kim Powers.
06.18.1 Opening Worship
06.18.2 Minutes of last night’s business meeting were presented and approved with a small revision to the total of the Young Friends Fund.
06.18.3 Peter Stevenson presented the names from Nominating Committee. The names were approved as follows:
Incoming Clerk – Kelly Ackerman
Recording Clerk – Marika Haspeck
Nominating Committee – Reykia Fick, Rachael Singleton-Polster, Jonathan Trofymow.
Treasurer – Chris Barfitt
Sporadical – Rachael Singleton-Polster, Maggie Knight
CFSC Representative – Steven Dewar-Turcotte
Programme Committee – Jessica Klaassen-Wright, Rachael Singleton-Polster
Religious Education – Elen Cheatly
HMAC – N/A
Mentoring Clerks – Gail Wills, Marilyn Manzer
Listeners – Kelly Ackerman, Rachael Singleton-Polster
06.18.4 It was the general feeling of the meeting that we should include in our Nominating Committee binder a procedure to communicate with care, to involved Friends, any changes made from the initial reading of the nominations list, to the final presented list of names.
06.18.5 We believe that Maggie Knight has proven her leading and her ability to serve both CYFYM and our greater community. It is our recommendation that after completing her service with Camp NeeKauNis Committee next CYFYM session, Maggie Knight be deeply considered as a nomination for the CFSC Representative position.
06.18.6 We as a meeting have approved the appointment of both Programme Committee Representatives given that at least one of these people is in attendance at each of the Programme Committee meetings. The named representatives have agreed to split the Programme Committee funding for travel.
06.18.7 We had a brief break to allow for clearness of mind, spirit, and body.
06.18.8 In the interest of time we accept the adoption of the sexual harassment guidelines as a working document, and move to have a volunteer to work on addition to this document throughout the year and bring for some recommendations to CYFYM 2007 for consideration. Alan Tatro and Elen Cheatly have volunteered to do this and were approved to do so.
06.18.9 Galen Fick brought forward a proposal for the allocation of the remaining WGYF funds, which was read to the meeting. This proposal is attached. There was a great interest within the group that we begin fostering connections with Friends in Guatemala, and that the funds remaining from the WGYF fundraising be set aside to be used in our mission with this initiative. The meeting approved that this initiative and the allocation of funds be a goal for our meeting in the coming year. Galen Fick volunteered to be a main contact person to carry this forward and was approved by the meeting.
06.18.10 Funding was approved for Maggie $700, Kelly $450, and Marika $450.
06.18.11 Once an understanding of the complete financial outlook of CYFYM and WGYF funds was raised, the meeting came to agreement the CYFYM would allocate an additional $250 to the remaining WGYF fund to bring it to a total $1000. This fund will from this point be recognised as the Puentes de Amor Fund (Bridges of Love).
06.18.12 Friends approved funds for spiritual pizza to feed the soul and drinks for the party on the final evening of CYM Session.
06.18.13 Friends approved a feedback system for Young Friends currently serving on committees outside of CYFYM. Those Friends will write an annual report, which will be submitted both to the clerk of CYFYM and to the editors of the Sporadical.
06.18.14 SPG Lecture – The meeting decided that the feasibility of Young Friends hosting the SPG Lecture in 2008 didn’t exist. However, we expressed interest in doing it in 2009, and formed an adhoc committee for the purpose consisting of Marika Haspeck, Maggie Knight, Alan Tatro, Steven Dewar-Turcotte, Jessica Klaassen-Wright, and Peter Earley. The meeting approved these names.
Canadian Young Friends Yearly Meeting 2014 Minutes
Monday, August 11, 9-10.
In attendance: Maggie Knight (YAF clerk), Rachel Urban Shipley (associate recording clerk), David Summerhays, Annie Takaro, Thea Walmsley, Shaun Bartoo, Stephen von Schulmann, Misia Robins.
- Opening worship: The meeting opened with silent worship. The clerk read number 16 from advices and queries: “Do you welcome the diversity of culture, language and expressions of faith in our yearly meeting and in the world community of Friends? Seek to increase your understanding and to gain from this rich heritage and wide range of spiritual insights. Uphold your own and other yearly meetings in your prayers.”
- Introduction to Meeting for Worship for Business: We began with a brief orientation on Quaker business process, followed by a round of introductions.
- Overview of this week’s major business/review of the agenda: We reviewed the agenda for the week.
- Naming from the floor: Misia Robins, Stephen von Shulmann, and Shaun Bartoo will write the epistle. The decision was made by seating arrangement, in true Quaker process.
- Nominations: We heard a report from Nominating Committee, which will be attached. In the report, the concern was raised that, although Nominating Committee has the responsibility to check in with Young Friends and Young Adult Friends serving on Canadian Yearly Meeting committees, there is no clear structure for supporting these Friends if they are not comfortable in their CYM positions. We discussed potential structures for Nominating Committee, discussing the appropriate size of this committee and whether the committee should continue through the year, as is the current practice, or whether it should simply be formed during the week of CYM. We agreed to take some time to consider these ideas and will reopen the discussion in Tuesday’s business meeting.
- Fruit break: we celebrated the diversity of peeling and eating techniques for bananas. We anticipate a Family Night act rising out of this important piece of business.
- Report from the Clerks: Maggie Knight reported on behalf of the clerks. The report will be attached.
- Closing Worship: We closed with silent worship.
Tuesday, August 12
- Opening worship: We opened with silent worship. The clerk read Advices and Queries #13: “do not assume that vocal ministry is never to be your part. Faithfulness and sincerity in speaking, even very briefly, may open the way to fuller ministry from others. When prompted to speak, wait patiently to know that the leading and the time are right, but do not let a sense of your own unworthiness hold you back. Pray that your ministry may arise from deep experience, and trust that words will be given to you. Try to speak audibly and distinctly, and with sensitivity to the needs of others. Beware of speaking predictably or too often, and of making additions towards the end of a meeting when it was well left before.”
- Reports from committees: we heard reports from a listener, the webminder, and YAFs currently serving on CFSC. These reports will be attached.
- Nominating Committee structure and form, part II: Friends approve the idea of appointing additional Friends to Nominating Committee to serve during the week of Canadian Yearly Meeting, should members of Nominating Committee be unable to attend. Friends decided that it would be appropriate to appoint two members to Continuing Nominating Committee, with two alternates appointed to replace them if these committee members need to lay down their service. We task the Canadian Young Friends Yearly Meeting clerks to stay in contact with Nominating Committee throughout the year to discern whether they wish the alternates to step in.
- Support for Friends struggling with their service: Nominating Committee raised the question of what is the appropriate response if, during check ins with Canadian Young Friends Yearly Meeting-appointed Young Friends and Young Adult Friends serving on Canadian Yearly Meeting committees, these Friends say that they are not, in fact, comfortable in their roles. The meeting felt that, should this situation arise, Nominating Committee should consult with the clerks of Canadian Young Friends Yearly Meeting, as well as the clerk of the committee on which the Young Friend or Young Adult Friend is serving (if appropriate). Additional resources could be Canadian Yearly Meeting Nominating Committee and Canadian Young Friends Yearly Meeting listeners.
- Guidelines for Young Friend and Young Adult Friend events: the clerk spoke to the challenges faced in organizing gatherings given that we lack a clear set of guidelines to help us fulfill our legal responsibilities and help us act in the spirit of the Safe Nurture of Children in Our Care policy. We also discussed whether we wish to have guidelines about more general norms that should be part of Young Friend and Young Adult Friend gatherings. We spoke of the typical practice at Young Friend and Young Adult Friend gatherings of creating group guidelines at the opening of the gathering, and affirmed our appreciation for this practice. We suggest that this could be accommodated by having a list of topics facilitators may wish to nudge the group to consider in this group guideline process. We ask the Youth Subcommittee of Education and Outreach to carry this work forward in close consultation with Canadian Young Friends Yearly Meeting.
- Threshing Session: How do we foster connections and community amongst Young Friends and Young Adult Friends through the means and resources we currently have?: We held a productive threshing session, generating ideas of how to foster a close community across distances with our limited means. Many of the ideas generated involved using social media and internet video calling to hold activities and discussions throughout the year. We also discussed ways of promoting youth attendance at gatherings. The notes are attached and will be provided to the Youth Subcommittee of Education and Outreach.
- Closing Worship: We closed with silent worship.
Friday, August 15
- We opened with overdue merriment followed by gathered worship.
- Inquiry and Healing – CMMC: We heard an update from the clerk on the status of the Inquiry and Healing process being organized by Continuing Meeting of Ministry and Council. The clerks will ensure that relevant information on this is passed on to Canadian Young Friends Yearly Meeting.
- Nominations: Annie Takaro reported on behalf of Nominating Committee. We approved the following names.
Young Adult Friend clerk: Christina Tellez
Nominating Committee: Misia Robins
Listener: Isaac Klaassen-Wright
Education and Outreach: TBA.
Sporadical editors: Shaun Bartoo and Thea Walmsley
Co-recording clerk: Jonah Egan-Pimblett
We ask the Nominating Committee to continue discerning names for Education & Outreach Committee.
- Memorial minute for Isaac Miller: We spent some time in worship sharing to celebrate the life of Isaac Miller, who died this winter. Friends shared their appreciation for Isaac’s energy and vitality when he gathered with us last year as part of the Youth Challenge. We feel this loss on our hearts. We hold his family and New Brunswick Friends in the Light.
- Minutes of appreciation: We thank the following Friends for their service to Canadian Young Friends Yearly Meeting: Keith Barber for organizing Youth Programme and attending to our needs with great enthusiasm; Cate Friesen for the thoughtfully-curated and abundant snacks, as well as her organizational expertise; Caroline Balderston-Parry and Richard Reed Parry for inviting us to participate in the Arcade Fire concert (!!!!!!); and Bill Curry and Dale Dewar for their always-excellent sex talk.
- Closing worship: we closed with silent worship.
Unofficial gleanings from the Epistle Committee:
“We have kind of a mental draft.”
“Yeah, we can improvise.”
“I mean, we’ve been here all week.”
“I think the Holy Spirit is just silly this evening.”
Young Adult Friend Clerk’s Report
It’s been another busy year, although quite different from the previous year.
Some of the work undertaken this year has been:
- Follow up administration and support for the 2013 Youth Challenge – including helping YFs and YAFs get reimbursed for their costs, coordinating with the CYM office, sending reminders to evaluation forms, and writing and presenting a report to Representative Meeting.
- Attending Fall Representative Meeting with YF Clerk Angelica Dixon in Ottawa
- Attending Spring Representative Meeting in Toronto
- Participating in CYM Finance Committee meetings
- Working with Education & Outreach Committee and the Trustees to get access to funds left over from last year’s Youth Challenge for CYM 2014 and 2015.
- Working with a subcommittee of Education & Outreach to transfer administration of Youth Challenge funding for CYM 2014 – thanks Brent and Christina!
- Coordination with Programme Committee re scheduling and logistics for CYM 2014.
- Periodic communications stuff – posting to the CYFYM website and Facebook group and sending out a couple of emails to the YF/YAF contact list.
In the aftermath of the Youth Secretary’s resignation and report to CYM 2013, there was increased work load from Friends coming to CYFYM clerks where they used to go to the Youth Secretary. This was at times helpful and at others frustrating and burdensome. While there is much enthusiasm for supporting YFs and YAFs amongst Canadian Friends, there is not always a deep understanding of how best to do this.
Nominating Committee report
Two years ago in CYFYM business meeting we decided to re-create a YF Nominating Committee which would serve throughout the year not only during CYM in session. This new Nominating Committee was given the task of checking in with all of our YF/YAF representatives to other Canadian Quaker bodies. In May I sent emails to our representatives on CFSC, E & O, Publications Com, Records Com, and Programme Com asking how their work went and if they felt supported by their committees. I received replies from Christina Tellez (E & O), Lucy Miller (Programme Com) and Nat Egan-Pimblett (Pub Com). All three are content in their work and feel that they have enough support from their committees. I enjoyed doing the check-ins because it gave me a good reason to connect with other Friends and hear briefly about their well-being. I realized while sending out these check-ins that we have no system in place to support YF/YAFs who are struggling or unhappy with their committee work. If one of the Friends I contacted reported negatively, would I be expected to help alleviate the negative situation? What body could I go to for more support? Other Nom Com members? CYFYM Clerks? Is it Nom Com’s job to facilitate communication and healing between YF/YAFs and their CYM committees? These are questions that I’m not sure have definite answers, especially with the limited infrastructure of CYFYM.
Nom Com was also asked to report on continuation of our committee throughout the year. As always, our main difficulty was staying connected during the year. I had good response from some Nom Com members and limited or no response from others about the check-ins and the preliminary nominations before CYM. I can think of three possible options for moving forward. 1) We continue on as we have for the last 2 years with committee members active for 2 full years, 2) we go back to the way things were before that when Nom Com was named from the floor of CYM and was laid down at the rise of the meeting or until all necessary positions were filled, 3) a combination of the two. Nom Com can consist of less members during the year (maybe 2, one Eastern and one Western Friend, if possible). These two will deal with check-ins and any arising nominations during the year. A couple more members can be named from the floor of business meeting to assist with the larger nomination rush during CYM and lay down their position at the end of the week. The newly named members can still work with full-time members to carry out nominations during CYM even if these full-time members cannot attend gathering (power of the internet!) Hopefully you all can discuss my ideas in business meeting. That’s all for now.
Light, Jessica K-W
Despite having served as CYFYM’s webminder for 12 months, there’s relatively little to report. My activity has been mainly posting things to the CYFYM blog and some light maintenance to do with the CYFYM email accounts. Bruce Dienes has been very helpful, engaging, and patient in getting me up to speed on the ins and outs of technical side of things. However, Young Friends seem to be doing at least as much business on sites like Facebook as on our own infrastructure.
In addition to keeping up our blog, I also served on Publications and Communications Committee (PubCom) in the same period. We met once in person in Toronto, and convened a few times via conference call and email. This committee’s work is divided between CYM’s website (and the associated forums where other committees can pursue their business) and CYM’s publications. This year we hired a new web-editor, and have discussed possibilities for the future of the Canadian Friend (the committee’s major publication) existing online as well as in print. I invite any Young Friends interested in what we’re doing online to get in touch with me for more details.
No one contacted me this year, and so, not a whole lot to say, I suppose.
I’m missing the CYM crew this year – send my regards and hugs and stuff to everyone.
Rachel Urban Shipley and Maggie Knight, who are both serving on the board of Canadian Friends Service Committee, reported in the absence of Stephen Robins, the Young Friend representative to the board. These Friends gave a brief overview of the overall structure of Canadian Friends Service Committee, including the subcommittees, and then gave updates on their activities through the year. Most salient were the trips: Maggie went to Elsipogtog, New Brunswick on behalf of the Quaker Indigenous Rights Committee to bear witness shortly after the RCMP acted violently towards the Indigenous-led anti-fracking protests there, while Rachel attended a Restorative Justice conference in Belfast, Northern Ireland, to represent Quakers Fostering Justice.
Canadian Young Friends Yearly Meeting Minutes 2015
August 17, 2015
Present: Christina Tellez (co-clerk), Jessica Klaassen-Wright, Rachel Singleton-Polster, Ben Urban Shipley, Mylene DiPenta, Matthew Webb, Misia Robins, David Raymond, Zaley Warkentin, David Summerhays, Rachel Urban Shipley (co-recording clerk), Jonah Egan-Pimblett (co-recording clerk).
Regrets: Angelica Dixon (co-clerk), Stephen Robins.
2015.08. 17. 1 Opening Worship We opened with silent worship. The clerk read from the Canadian Yearly Meeting of The Religious Society of Friends Advices and Queries:
Do not assume that vocal ministry is never to be your part. Faithfulness and sincerity in speaking even very briefly, may open the way to fuller ministry from others. When prompted to speak, wait patiently to know that the leading and the time are right, but do not let a sense of your own unworthiness hold you back. Pray that your ministry may arise from deep experience, and trust that words will be given to you. Try to speak audibly and distinctly and with sensitivity to the needs of others. Beware of speaking predictably or too often, and of making additions towards the end of a meeting when it was well left before.
2015.08.17.02 Introductions and agenda review
After rising from the silence, we did a round of introductions. The clerk then gave an introduction to the practice of Meeting for Worship for Business and reviewed the agenda.
2015.08.17.02 Report from the YAF clerk
The YAF clerk reported on her activities for the year, including attendance at Representative Meeting in the fall and Finance Committee meeting in the spring. Representative Meeting in the fall made the difficult decision to not hold Yearly Meeting in 2017, and Spring’s Finance Committee meeting discussed further CYM’s financial difficulties. Christina also attended a conflict resolution workshop in Maine. The YAF clerk noted that tomorrow morning there will be an Extended Meeting for Worship on the future of Quakerism in Canada and invited us to attend.
2015.08.17.03 Naming from the floor
We named positions from the floor: CYFYM epistle committee (Ben Urban Shipley and Misia Robins); a representative to the CYM epistle committee (Rachel Urban Shipley); and a reapresentative to the correspondence committee (Matthew Webb).
Misia Robins from Nominating Committee brought forward the names of David Summerhays and Carol Leigh Weighking as listeners for the week. We approved these names. Misia reviewed CYFYM’s positions and introduced the list of open positions: Young Friend clerk, co-recording clerk, two nominating committee members, Education and Outreach representative, webminder/Publications and Communications representative, Canadian Friends Service Committee representative, Program Committee representative, and Records Committee representative.
2015.08.17. 05 Gathering in 2017 (Result of Threshing Session)
CYFYM would like to move forward with the idea of holding a YF YAF retreat at Camp NeeKauNis in 2017. This gathering would likely start on the Thursday or Friday before FGC (which starts on a Sunday), and youth would be invited to travel to FGC together. To carry this idea forward, we have formed an ad hoc committee, consisting of Rachel Singleton-Polster (representing CFSC), Jessica Klaassen-Wright (representing Education and Outreach and FGC), Misia Robins (representing NeeKauNis), the YF-YAF co-clerks, David Summerhays (representing the Food Co-op), and the Young Friend Program Committee Representative. We welcome and rely on the support of CYM committees to help with the logistical and financial details of this retreat and attendance at FGC.
2015.08.17. 06 We closed with worship
August 20, 2015
Present: Christina Tellez (co-clerk), Jessica Klaassen-Wright, Ben Urban Shipley, Peter Stevenson, Misia Robins, David Summerhays, Rachel Urban Shipley (co-recording clerk), Jonah Egan-Pimblett (co-recording clerk).
2015.08.20.01 Opening Worship
2015.08.20.02 Agenda Review
2015.08.20.03 Report back from August 20, 2015 CYM MFWFB
Christina Tellez recounted her experience of what happened this morning at CYM MFWFB regarding CYFYM’s minute for their proposed 2017 gathering. It was received with enthusiasm. CYM has committed their support for this gathering. Representative meeting will meet nearby to foster a sense of community among Canadian Friends.
No reports have been handed in, but will be shared online and included in the minutes at a later date.
2015.08.20.05 Proposed change to Sporadical
We ask the current Sporadical Editors to shift their presence towards an online blog. We explored the pros and cons to this new format. We have been in communication with the current Sporadical Editors, and have ensured lines of support for a smooth transition. Jessica Klaassen-Wright has offered to support them in her capacity as E&O committee member. The Clerks will also direct them to Publications and Communications Committee for support.
Misia Robins brought names to the floor for the following positions. These names were approved. The current Nominating Committee will continue to discern regarding the position of YF clerk, and will bring a suggestions to the clerks.
Nominations Committee – Daniel von Schulmann Van Island MM
Listener – David Summerhays Montreal MM
E&O – Vale Abbott Limbo
Program committee – Jonah Egan-Pimblett Saskatoon MM
YF Clerk – ~
Co-recording Clerk – Thomasin Cooper (Subject To Consent)
Archives Committee – Adrian ?-? (Subject To Consent)
PubCom – Shaun Bartoo (Subject To Consent)
CFSC Rep – Rosie Coots (Subject To Consent)
2015.08.20.07 FWCC World Plenary in Peru
Christina Tellez’s name was brought forward as a representative to the FWCC gathering in Peru. Travel costs will be minimal due to her studying in Bolivia at the time, she feels the way has opened reinforcing her desire to attend this gathering. We ask Christina to report back to CYFYM and CYM on her return. We have allocated $500 in support for her travels. We ask CYM to appoint Christina as one of their delegates.
2015.08.20.08We closed with worship.